2019 Fall Meeting Minutes

1. Meeting Start

  • Meeting is opened by Aaron Speagle @ 8:06 PM.

2. Moment of Silence

As those on this call exemplify, this brotherhood is a lifelong commitment, and has been the source of many deep and lasting friendships over the last 100 years. That said, each and every one of us will some day join the chapter eternal, and I’d like to take a brief moment to recognize the 32 Omega Chapter brothers who have joined their everlasting ranks in the time since our last corporation meeting. Please join me in a moment of silence in remembrance of those who have gone before us. 

3. Old Business

  1. Reading of Minutes of Most Recent Meeting

    • Motion to waive passes

  2. Review Previous Actions

    • N/A

  3. Undergraduate Reports: N/A due to suspension of members

  4. State of the Chapter: President’s Report

  • Brief discussion of March incident

    • Unsanctioned, non-registered social event at the house involving hard liquor and a sub-section of the undergraduate membership

    • Alcohol was BYO, small handful of non-member guests attended

    • Guest suffered self-inflicted injury

    • Sent home with girlfriend, eventually hospitalized, which is where University was involved

  • Resulted in the suspension of the undergraduates

  • Student Conduct office investigation & results

    • Interviews of all students involved, including injured party

    • Inconclusive, sanctions and temporary suspension lifted

  • University recommendation of recognition loss for four years (May)

    • Action taken to suspend all active members (May 24) as show of good faith towards lesser punishment to better fit the offense

    • IHQ leadership support, discussed possibilities to former assistant VP of student affairs

  • If Theta Chi lost recognition, there are State College Borough ordinances which would impact our ability rent out our house. This could cripple our chapter.

  • Received final decision from PSU on 10/17/2019. Back in Spring 2020 and on probation until Spring 2022

  • Brother Speagle read additional conditions of the chapter reinstatement

    1. State of the Chapter: Financial Report (Burke or Wallace)

      1. Tiller Report (Income and Expenses)

      2. Current Cash Reserves

      3. Longevity/duration @ current spend rate is about 9 months

        • Board is working on mortgage with Norwich Housing

    2. Capital Campaign Review (Wallace)

      1. Reviewed Affinity Connection Data

      2. These funds made several major projects possible, including significant structural upgrades to the side porch, installation of modern, energy-saving windows, kitchen enhancements and exterior door replacements.

4. New Business

  1. Chapter House Discussion (Wallace & Speagle)

    1. Refinance through Norwich Housing Corporation

    2. Renting Chapter House to Another Greek Organization

    3. Continued Upgrades to house

      • New additional bathrooms, plumbing, wired internet, regulated radiators, LED bulbs

    4. Open for Discussion/Alumni Ideas (~10 minutes)

  2. Chapter By-Law Vote:

    1. Quorum is at least 8 (3 Board + 5 others good standing) and is present.

    2. 2019 Bylaw change proposal (digitization, attendance requirements for Board Members)

      • CHANGES PRESENTED at Spring Corporation Meeting

      1. All Changes pass and are approved

    1. New Board of Directors Members

      1. Thanks to all the brothers would voted and especially the brothers who volunteered to serve on the board. We hit a new record this year for vote received! Thank you for that.

      2. Brother Speagle is reelected to the Board

      3. Brothers Romanoski and Smith are elected to the board

5. Future Business (Next Meeting’s Old Business):

  1. Our goal is to rebuild bridges, foster some friendships and professional connections

  2. Looking for anyone willing to take initiative to plan Alumni gatherings/events to strengthen our alumni relationships

    • Golf tourney

    • Ski Trip

    • Cabin/Camping retreat?

6. For the Good

  1. Thank you for donations thus far (sustaining our chapter)

  2. Thank you to Rich Maltz for continued support via website, donation management, and the facebook page, among other duties.

  3. Thank you to Jeff Damcott for service to the house (overseeing work, helping with move out, helping bring house up to code for inspection, etc)

7. Next Meeting

  1. Next Corporation Meeting is April 19, 2020 (Blue-White Weekend)

  2. Reach us at oxomegaboard@gmail.com

  3. Text/voicemail at 814-689-9818

  4. Facebook/website contact us form

8. Meeting Adjournment

  • Time: 9:18 PM EST

Download pdf of Minutes

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